Registration and Opening Hours

Opening Hours Registration and Preview Centre

Friday, June 11 14.00 – 19.00 hrs
Saturday, June 12 07.30 – 20.15 hrs
Sunday, June 13 08.00 – 19.00 hrs
Monday, June 14 08.00 – 19.00 hrs
Tuesday, June 15 08.30 – 14.00 hrs

Opening Hours Exhibition

Friday, June 11 CLOSED!
Saturday, June 12 09.30 – 18.30 hrs
Sunday, June 13 09.00 – 17.15 hrs
Monday, June 14 09.00 – 17.30 hrs
Tuesday, June 15 CLOSED!

Badges

Participants should collect name badges from the conference registration desks. As only registered participants will be permitted to attend the scientific sessions, the exhibition and poster areas, you are required to wear your badge when entering and while remaining in the congress venue. Exhibitors will also receive badges to allow access to the appropriate areas. Lost badges can be replaced at the registration desk. However, a handling fee of EURO 50.- will be charged.

Cancellations and Refunds

Notice of cancellation must be made in writing by e-mail  to the Congress Office: conference@eshg.org
Registration fees may be refunded if written cancellation has been received as follows:

– until April 3, 2021: 75% refund
– between April 4 and May 23, 2021: 25% refund
– after May 23, 2021: no refund

The date of the email/fax ID is the basis for considering refunds. Refunds will be made after the congress.

Certificate of Attendance

Certificates of attendance will be sent to all participants electronically after the conference.

Insurance

By registering to the ESHG 2021 participants agree that neither the organising committee nor the congress office assume any liability whatsoever. Participants are requested to make their own arrangements for health and travel insurance. The conference fee does not include insurance. Cancellations made after the deadline (May 23, 2021) cannot be refunded for any reasons.

Online participation

Access to the virtual platform

All participants (physical and online only) will have access to the conference virtual platform. To access the platform attendees will need to use their email address and password used for their registration.
Abstract (oral, hybrid or digital only) presenter will need to register with the same email address as the one used for abstract submission.

What will you find in the virtual platform?

In the virtual platform you will have access to:

  • Real time live stream of all sessions with the possibility of interaction through the session chat
  • Access to all posters presented at the conference (hybrid posters and digital only posters)
  • Presenter profiles
  • Sponsor and Exhibitor information

Programme

Mobile App

The mobile app with full programme and other useful information will be available for download two weeks before the conference.

Speakers’ Preview

Equipment for a final check of the sequence of your presentation is available in the Speakers’ preview room. All presenters should bring their electronic presentation to the Speakers’ preview not later than 2 hours before the start of the session (30 minutes for the first morning sessions or the night before).

Poster Removal

The organisers cannot assume any liability for loss or damage of posters displayed in the poster area. Removal times for the different groups:
Groups A-C: Monday, June 14, 2021 until 17.00 hrs
Group D: Monday, June 14, 2021 between 17.00 – 17.30 hrs (strict!)
Posters that are not be removed by Monday, June 14, 2021, 17.30hrs, will be removed by the staff, will not be kept or mailed to the author after the meeting, but will be discarded.

Live Streaming in the Exhibition Hall

The plenary lecture hall is equipped with a live transmission possibility to the live streaming area in the exhibition. The programme of the plenary hall (Hall 3) will be transmitted to this area during exhibition opening hours.

Coffee Breaks

During the session breaks, refreshments (coffee, tea and water) will be served free of charge to participants wearing name badges. Coffee and lunch bags will be served in the exhibition area.

Lunch and Refreshments

Lunch tickets for lunch bags have to be pre-ordered – they cannot be purchased on site. Please note that lunch tickets are not refundable. Lunch bags can be picked up from 12.00 – 14.00 hrs at the coffee points in the exhibition. A cash bar is also available in the exhibition area.

Online Programme

Online Conference Sessions

Live Sessions
All sessions will be live streamed in real time on the virtual platform. Participants will have the opportunity to ask questions through a public chat.

On-demand Sessions
During ESHG 2021 Concurrent Symposia 23 & 24 together with Workshop 19. All other sessions will be available as on-demand recordings 24 hours after the session.

Digital Posters

Hybrid Posters
These posters will be presented in the as physical posters during the “Poster Viewing with Authors session” at the conference venue. At the same time these posters will be available to all participants in the ESHG virtual platform.

Digital Only Posters
These posters will be displayed in the e-poster screens at the conference venue and in the ESHG virtual platform.

Venue

Conference Venue

Scottish Event Campus
G3 8YW Glasgow
Scotland
https://www.sec.co.uk/

For more information about the venue please visit our Venue & Location page

Cloakroom and Luggage

A cloakroom and luggage storage are available close to the registration area (Concourse).

WIFI

WiFi is available throughout the conference venue. Network ID: eshg2021, password: eshg2021

Staff

If you should have any questions, the congress staff (recognizable by a pink badge/lanyard) will be pleased to help you.

Conference Policy

Language

The official language of the congress will be English. No simultaneous translation will be provided.

Pictures

Please note that taking pictures during the sessions is allowed, unless indicated otherwise by the presenter or the poster author. Persons who will not observe this rule will be excluded from the session by the chairpersons.

Smoking Policy

The ESHG 2021 is officially a “No-smoking-Conference”. Note that smoking is banned in public buildings and private businesses – including restaurants, pubs, shops, public transport, entertainment venues and workplaces.

Social Media Guidelines

Please see our full policy here.
The ESHG supports the use of social media around the European Human Genetics Conference to network with your colleagues and friends attending the meeting. Please do however respect the ESHG social media guidelines.
The views and opinions posted on ESHG’s social media do not necessarily reflect the views, opinions, or policies of the ESHG, its Board or membership. The ESHG reserves the right to remove comments it deems to be inappropriate.

Glasgow – General Information

Location

Glasgow is situated on the west coast of Scotland.

Official language

The official language is English.

Currency and exchange

Great British Pound – GBP £, Sterling.
Foreign currency and travellers cheques can be exchanged at banks, post offices, travel agents, bureau de change kiosks and some hotels throughout the city.
Credit cards are widely accepted in Glasgow and Automated Teller Machines (ATMs) or cash machines can be found throughout the city.

Climate

Glasgow is one of Scotland’s milder areas with temperatures usually higher than most places of equal latitude away from the UK, due to the warming influence of the Gulf Stream.
Winters are relatively cold, with a January mean of 4.0°C (39.2°F), though lows sometimes fall below freezing.
Spring is generally mild and very pleasant. April often has above average sunshine and many of  Glasgow’s trees and plants begin to flower at this time of the year and parks and gardens are filled with spring colours.

Summer is warm and has the added benefit of 16 hours of daylight.
Autumn can feel pleasant with mild temperatures and sunny days.

Check the weather forecast before you travel.

Visa requirements

You will only need permission (known as ‘entry clearance’ or ‘a visa’) to come to the UK for a business visit of up to six months if you are a visa national.
Currently 108 countries require a visa to enter the UK. You can apply for a visa within 3 months of intended date of travel at visa sections at UK embassies, high commissions and consulates and through visa application centres around the world. The visa is valid for 6 months.

If you are a non-visa national, permission to come for up to six months is not needed.

For more info on visas click here.

Tipping

There are no hard and fast rules for tipping in Scotland. If you are happy with the service, a 10-15% tip is customary, particularly in a restaurant or café with table service.
Tipping in bars is not expected. For taxi fares, tipping is at your discretion.

Telephone codes

The UK country code is 44, while Glasgow landlines start with a 141 area code, followed by a 7 digit number. To call abroad, dial 00 before the area code.

GSM Cell Phone Roaming

Roaming charges within the European Union have officially been abolished. However, since the Uniter Kingdom is not an EU member anymore there may be charges when using your mobile in Glasgow. For more information please contact your phone provider.

Shopping

Shops in the city centre are generally open Monday to Friday until at least 7pm and from 10am until 6pm on Saturdays and Sundays.
Late night shopping is on Thursdays, with many stores open until 8pm.

Safety

Glasgow is like any other big city: it has safe areas and less safe areas, and the basic common sense rules apply.
The centre of Glasgow is very safe and you should not encounter any problems. All of the city centre and tourist areas are well policed. During the day, the city centre also has many ‘information officers’ who should be able to assist you if needed.
Experience has shown that some basic precautionary measures should always be kept in mind in any city:
– Do not carry important items like flight tickets, passports etc. with you when visiting the conference or strolling through the city, leave them in the hotel safe during your stay. Rather carry a Xerox copy of your passport or an identity card with you.
– Try not to carry all documents, money, credit cards and other essential items and valuables in one bag or purse. If it is lost or stolen, everything will be gone and might be difficult to replace on short notice, especially passports and visa to return to your country of residence.
– Take off your name badge when leaving the conference centre.
– In heavily frequented tourist zones and the metro at rush hour, be aware of attemps of scam and pickpocketing.
– Do not respond to anybody unknown to you who comes up to you on the street engaging you in a conversation, no matter how safe they appear to be.

Smoking

Smoking is banned in all public places including all enclosed or partly-enclosed public areas.

Electricity & conversions

The standard voltage in Scotland is 240V AC, 50Hz. North American appliances need a transformer and an adapter; Australasian appliances need only an adapter. Plugs have 3 square pins and adapters are widely available.

Time zone

Glasgow’s time zone is Greenwich Mean Time (GMT) or one hour ahead of GMT, known as British Summer Time (BST) during daylight saving time in the summer months.

Driving

The UK drives on the left hand side of the road. To drive in the UK, you require to have a current driving
licence. A foreign licence is valid in the UK for up to 12 months.
It is compulsory to wear seat belts in the front seat and if your car has seat belts in the back, they must also be worn.
If travelling with your own car you must be properly insured and it is advisable to check your policy prior to your journey.

For additional information on driving in the UK, maps, travel insurance or road service, contact the Automobile Association or the RAC (Royal Automobile Club) and for up to date traffic and roadworks information see the Traffic Scotland website.

VAT

All purchases in Britain, with the exception of food and books, are subject to VAT, which increases the cost of an item by 20%. This is already included in the price shown in shops.
Visitors from non-EU countries can claim a refund of VAT from selected shops on goods to be taken out of the country under the Retail Export Scheme.

Healthcare

EU citizens are entitled to free or reduced cost medical treatment at National Health Service hospitals. With the exception of accident and emergency treatment, all non-EU members will be charged for medical treatment and must have adequate health insurance when travelling. The Scottish Government provides detailed information on healthcare for overseas visitors in PDF, audio and large-print formats.

Vaccinations

No vaccinations are required prior to visiting Scotland.

Emergency services

In case of an emergency police, ambulance and fire brigade can be contacted by telephoning 999.

Arriving into Glasgow

Glasgow is accessed by three airports:
Glasgow Airport
Glasgow Prestwick Airport
Edinburgh Airport

Getting around Glasgow

Glasgow has excellent public transport connections, with buses, trains and the subway.
To plan your trip around Glasgow or Scotland, visit Traveline Scotland.

For more city information and to plan your trip, visit peoplemakeglasgow.com
See you in Glasgow!